From the point we go to sleep, to wakening up, doing our day to day routine, going to work, meetings, client services, and a To-Do List a mile long are frequent daily tasks in today’s fast pace life and in the world of running a business. The key is find an effective way to handle our daily routine to stay focused and on track to achieve your goals in the shortest amount of time and the least amount of effort.
Here are my 12 Secrets to staying focused and on track to achieving your goals:
As you go about your day, tap into your inner knowledge and start organising things you need to do in a way that makes sense to you. It is about having a plain ordinary good judgment about the things you need to do, if before I go to work I want to have a white coffee in the morning and I don’t have milk in my fridge, what do you think I have to do? Some of you might say go and buy milk from your local corner shop, some might suggest get a latte from your favourite coffee shop on the way to work, others might say go and milk the cow. All three suggestions will give me the results, however for me to get the results I will need to choose what makes sense to me in the environment and the situation I am in. Apply common sense as you go about your da and you will see how easy it becomes to remain focused.
Secret 2: Break Goals Down Into Daily Action Steps - and Track Them
Somewhere between running a business and having a personal life, it's not uncommon for our goals to fall by the wayside. Sure, we write out a Goal List, but it ends up at the bottom of a large stack of papers on our desk or filed away in a drawer. If you are not paying attention to your goals on a daily basis, you're probably taking the long way around. Break goals down into daily action steps and put them into your daily calendar/diary/planner. Those action steps should be labelled high priority and handled as early on in the day as possible, or at the best time that leads to the best result. No excuses.
Secret 3: Remove Distractions and Interruptions From Your Life
Wasting time on low priority tasks is one of the most common sources of interrupting your success. Email - texting - social media - internet surfing - personal phone calls - chatting - etc. are time wasters for many of us. Work hours should be reserved for work. Distractions need to be a thing of the past and not the present, if you want to achieve your goals in the timeframe you have set. (Close email and internet outside specific time blocks. Turn off the ringer on your phone or filter calls through a team member. Remove paperwork that you are not currently working on from your sight.) Create a system that works best for you - and stick to it. Consistent execution of new habits that put you in the highest probability position to make better progress so you can create the business and life you want is key. Be Yourself, Change Your World weekend workshop take you through a step by step process.
Secret 4: Be Aware of Sabotaging Habits
No one is ever completely free of self-sabotaging habits, which is why it's important to be aware of your tendencies. When you are aware of your sabotaging habits, you can easily spot them - and stop them - from distracting you from your success. Whether you create procrastination, overwhelm, emotional crisis, physical exhaustion, relationship drama - or a host of other common habits - you're creating self-sabotage. Achieving your goals becomes a lot easier when you can spot troublesome habits, and consciously and quickly get yourself back on track.
Secret 5: Get Clear on the Why
When you get clear on why you're working on any particular task, you can intellectually grasp whether you really need to be doing it at all or having someone else do it. Try this exercise: Ask yourself, "Why am I doing ___________________ (insert task)?" If your answer isn't a good enough why, you know you shouldn't be spending your valuable time on it.
Secret 6: Chunk Like-Tasks Together
Prep time and pre-task setup can eat up huge amounts of your time, so chunk like-tasks together. Another benefit to chunking? Reducing the "scatter-brain" effect. Multi-tasking and jumping between tasks reduces your brain's ability to maintain focus, effectiveness and efficiency. Examples of chunking your time include: Listening to voicemail/returning important phone calls - reading emails/replying to urgent inquiries – making prospecting calls – seeing clients in your office – creating marketing materials - coordinating off-site meetings with other appointments/errands - etc.
Along this same line of thinking, consider scheduling time to really prepare for the meeting on your calendar (5 minutes, 10 minutes, 15 minutes). This helps to ensure you have the right way of being to get the result you want and make sure you aren't thinking of something you just finished or anything else. Also, schedule time after your meeting to complete any actions you need to so you don't have to try and remember them later in the day, two days later, or at the end of the week. Get things done and the move on to the next meeting with a clear head for that meeting.
Secret 7: Create a Block Schedule
Create hour blocks in your workday where you focus on a single task or a chunk of like-tasks. During that block of time, nothing else gets your attention, except the task or tasks in front of you. (Remove all other distractions by clearing your desk, turning off your phone, closing email, etc.) At the end of the block (1, 2, 3 or 4 hours) whatever was on your calendar is now finished. Let it go and move on to the next scheduled task.
Secret 8: Live Life By Appointment Only!
When someone calls in, have your assistant take a complete and in-depth message, and schedule a time you will return the call. I have never heard of anyone who says the life ‘phone tag.' So stop phone tag! Meet with your assistant and other team members by appointment only to reduce interruptions. One exception to this rule that I can think of is that the building is burning and someone needs to tell you to get out – you don't need an appointment for that… As much as possible, live your life by face-to-face or phone appointments only. You'll be amazed at how much more efficient you are by applying this one concept.
Secret 9: Ready-Set-Go!
For intense task completion, use a timer and set it for 5, 10, 15, 20 or 30 minutes. Using a timer allows you to create a game or healthy competition against the clock - giving your focus and energy an edge. You'd be surprised how much you can accomplish when you create a fun or somewhat competitive environment.
Secret 10: Do What You Do Best, Delegate the Rest
You should only be focusing on the tasks that you complete with the greatest efficiency, effectiveness and results. Everything else should be delegated to a team member, assistant, or virtual assistant who produces the best results. Ask yourself, "Could someone else do what I'm doing, if I just assigned it to them, told them how or gave them a process to get it done?" Too many entrepreneurs I talk to hold on to things way too long just because they have always done them. Successful entrepreneurs are good delegators!
Secret 11: Maintain Your Energy
Each person has their own unique time of the day when they are at their peak energy. Whether you're an early bird or night owl, tackle the tasks that require the most energy and focus to complete during your unique peak energy - you'll get more done in less time with optimal results. Ask yourself, "When is the best time to get the best result for the various activities you do each day?"
Secret #12: Eat Healthy for Real Energy
Living Your Life to your fullest and being an entrepreneur requires real energy; sugar, caffeine, and processed foods only offer a false energy and the afternoon energy crash can be severe. Reduce or eliminate sugar, caffeine, and processed foods as much as possible, while boosting raw fruits, vegetables, nuts and whole grains to maintain steady and consistent high energy. Some studies suggest having a small snack/meal every 2-3 hours.
Review these 11 tips and decide which ones you will implement first for even greater success.
About the Author
© Tony Jeton Selimi . All rights reserved.
Tony J Selimi has created his own methodology and is known as Teacher of Inner Wisdom, Chakra Healer and an Intuitive Personal Coach that helps you gain Confidence, overcome your Fears and align yourself and your life purpose with your heart desire. He has over 15 years of experience working with a range of individuals and businesses, from entrepreneurial start-ups and family-owned companies to big corporations in the city of London, Europe and USA. During this process, he gained confidence and an understanding of himself as to how he could function in the most healthy, happy and effective way.
He is the Founder of The Velvet Journey and HealOneSelf to share this knowledge, training, skill sets, and experience in a holistic approach which can allow each person to achieve excellence in their own field, identify and implement business objectives, and management of those objectives. His aim is to allow the individual to expand and develop to such extent that they in turn will inspire their own teams that they work with and achieve their aims and objectives, whatever they may be. His objective is to inspire, live healthy, happy and a balanced life. Tony is in process of writing his first book and in becoming a key person of influence in his industry.
His next workshop on 30/31st March “Be Yourself Change, Your World” will take you on a journey of inner discovery. For further information and how to book please visit http://www.thevelvetjourney.com/be-yourself.html
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